Business Travel

Delta Adds Additional Security for Minor Travel

Delta is adding additional requirements to further enhance the security for Unaccompanied Minors. Parents or guardians making reservations for these young travelers will be asked set up a Personal Identification Number and an emergency contact for each reservation.

Delta Adds Additional Security for Minor Travel

Delta’s new terminal at JFK airport.

Once the Personal Identification Number or PIN is created, when the customer calls Delta, the PIN must be provided before updates or changes will be made to the following information in the reservation:

  • To Be Brought By (TBBB) – The parent or designated adult who will check-in the UMNR.
  • Delta requires that the name and contact information for this person is in every UMNR reservation.
  • A valid government-issued ID must be presented and Delta’s airport personnel will verify that the identification matches the name listed as TBBB at check-in.
  • To Be Met By (TBMB) – The parent or designated adult meeting the child at the destination.
  • Delta requires that the name and contact information for this person is in every UMNR reservation.

Call 800-325-8847 for assistantance may be used by travel agents or customers who have questions regarding Delta’s UMNR program.

A valid government-issued ID must be presented and signature captured of the person meeting the child. Delta will not release the child to anyone other than the person(s) named in the reservation. Please note: The PIN will not be required to pick up the unaccompanied minor.

Emergency contact information for the minor

Please note: The PIN is not required when requesting assistance with seat assignments or addressing basic information such as fare rule or ticketing questions, etc.

Existing UMNR Reservations

Some reservations may have been created prior to the PIN requirement. For this scenario, when a customer contacts Delta to update or add the above required information, the customer will be asked to create a PIN at that time.

If the customer has already added TBMB/TBBB information the customer will be required to validate key information about the reservation prior to creating the PIN.

The security PIN should only be shared with those individuals who have access to the UMNR reservations in order to update and change the UMNR’s TBBB or TBMB information as noted above. No changes to this information will be permitted unless the individual is able to provide the PIN to Delta or is able to validate certain information about the reservation.

The Unaccompanied Minor Program is required for all children 5-14 years old when not traveling in the same cabin with an adult who is at least 18 years old or the child’s parent/legal guardian. The program is optional for children 15-17 years old.

The Secure Flight Passenger Data (SFPD) birthdate is used to calculate the UMNR’s age on the date of travel, and to validate the itinerary. If the UMNR is under 18 years of age, check-in will be inhibited until the information is validated at the airport.

The requirements for passengers under the age of 18

Passengers who are travelling with only one of the parents or legal guardians must have a notarized letter with authorization from the other parent or legal guardian.

A passenger travelling alone or accompanied by someone other than the parents or legal guardians must have a notarized letter with authorization from both parents or legal guardians.

Judicial authorization will be required for travel of Brazilian citizens under 18 if accompanied by an adult that is not a Brazilian citizen and resides abroad, provided (i) such adult is not the parent/legal guardian of the minor o the minor, though born in Brazil, does not have Brazilian citizenship.

Documentation Requirements for Minors Traveling from Brazil

Brazilian citizens under the age of 18 and traveling without both parents must present additional documentation in order to depart Brazil.

Requirements for passengers under the age of 18

Passengers who are travelling with only one of the parents or legal guardians must have a notarized letter with authorization from the other parent or legal guardian.

A passenger travelling alone or accompanied by someone other than the parents or legal guardians must have a notarized letter with authorization from both parents or legal guardians.

Authorization will be required for travel for citizens of Brazil under 18 if accompanied by an adult that is not a Brazilian citizen and resides abroad, provided (i) such adult is not the parent/legal guardian of the minor o the minor, though born in Brazil, does not have Brazilian citizenship.

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You can see all your air options and preferred suppliers on one page, a seat selection page and there are filters for nonstop flights. Hotels and car rentals are just as easy with images and maps included.

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President´s Corner 2012

Dear Valued Clients,

It has been a hot one here in the Southeast with record temperatures setting dozens of new records. It is hard to believe that this year is already past the half way mark but many good things have happened in the travel industry.

The beautiful new International Terminal has opened in Atlanta which eliminates the bag re-check procedure for Atlanta bound passengers. The new facility is open, airy, and very passenger friendly.

Peachy Parking, our new preferred parking provider, has opened the only indoor parking facility at the airport. This new facility is air conditioned, heated and provides a great parking experience with their close proximity to the airport location.

Many of our frequent travelers have enjoyed a complimentary visit to Minute Suites, to work or relax in a private suite located in Concourse B at the Atlanta Airport. If you have not visited yet, please enjoy a complimentary one hour visit compliments of Williamsburg.

Delta is very busy with facility improvements in New York, with a brand new terminal at JFK and a connecting concourse to support their new hub operation at LGA.

Fall is a great time to travel with many cruise lines and resort destinations featuring great fall promotions.

Thanks for another record breaking start to the year, and if any of us can provide special assistance, please do not hesitate to call.

Sincerely,

Terry W. Brennan
President

Luggage Checked In and Carry On Bag Specifications

Luggage chart by airlines for checked in fees and carry on bag specifications. Individual policies are subject to change without notice. Please check the policy directly with the airlines.

Airlines First Checked Bag Fees Second Checked Bag Fees Carry On Information
Air Canada no fee no fee no fee For travel within Canada and between Canada and the United States including Hawaii
Air Canada no fee $30 Can $30 Can no fee No Fee For travel within Canada and United States
Air France International no fee $40 online checkin $50 airport checkin no fee USA travel to/from Europe including Algeria, Morocoo, and Tunisia
Air Tran $20 $25 no fee System
Air France International no fee no fee USA travel to/from Europe including Algeria, Morocoo, and Tunisia
American Airlines Domestic $25 $35 no fee Flights within the United States, the U.S. Virgin Islands, Puerto Rico and Canada
American Airlines Domestic $25 $35 no fee Flights within the United States, the U.S. Virgin Islands, Puerto Rico and Canada
American Airlines International $15 $35 no fee Travel between USA, Puerto Ricoand US Virgin Islands to-from-through Europe and India.
Delta Air Lines Domestic $23 online checkin $25 airport checkin $32 online Checkin $35 airport checkin no fee Domestic fees apply to travel within the United States, U.S. Virgin Islands, and Puerto Rico.
Delta Air Lines International No fee $60 online Checkin
$75 airport checkin
no fee For travel between USA and Canada & Europe.
Southwest Airlines No fee No fee no fee System wide
United Airlines Domestic $23 Online checkin $25 Airport Checkin $32 Online checkin $35 Airport Checkin no fee For travel between USA or Canada, Puerto Rico, and US Virgin Islands.
United Airlines International(1) No Fee $45 Online checkin $50 Airport Checkin no fee For travel between USA and Europe or Russia.
United Airlines International(2) No Fee $27 Online checkin $30 Airport Checkin no fee For travel between USA or Canada and the Caribbean or Mexico.
US Airways Domestic $23 Online checkin $25 Airport Checkin $32 Online checkin $35 Airport Checkin no fee For all flights except Europe, South America, and the Middle East.
US Airways International No fee $50 Online checkin $55 Airport Checkin no fee For travel between the USA & Europe
Virgin America $25 $25 no fee Applicable for travel within Canada or between Canada and the United States

Deem Training and Links

Online Support For assistance with any of our online services, please contact: Online Support Team: 678-383-2418 ~ 800-952-9922 x 2418

We are committed to providing the most comprehensive set of training tools and support team for all of the technology solutions we offer. On-demand demos are available below.

From a single solution, Deem@Work seamlessly integrates into your existing corporate environment. Travelers can procure everything they need for a business trip by finding the best deals quickly. Your travelers will save time and save money on all the services, including airport parking, car service, dining, event tickets, conferencing as a travel alternative, and business services such as package shipping.



Welcome Aboard CareCore National

On behalf of all of us at Williamsburg Travel Management, we are honored to be your business travel partner. Our goal is to provide you with exceptional business travel services. We are pleased introduce you to your dedicated support staff.
Welcome Aboard

CareCore National

How do I access my Personal Assistant and setup my Travel Profile?

  1. When you receive your activation email from Rearden Commerce, simply click on the GET STARTED button.
  2. On the activation web page, you will be prompted to create your own unique password.
  3. Your personal assistant is now ready to serve!

Once you activate your account please complete your profile information and set your preferences.

Please bookmark or add this link to your favorites file:

https://carecore-willtrav.reardencommerce.com

Support
Personal Assistant Email:   support@willtrav.com
Phone:   678-383-2418
Toll Free:   800-952-9922 x 2418
Video Demo

Consultant Support Michelle Sullivan Bettez
843-681-7111
800-673-6311
Hours of operation are 8:30 a.m. – 5:30 p.m. ET

Welcome Aboard Rearden co

On behalf of all of us at Williamsburg Travel Management, we are honored to be your business travel partner. Our goal is to provide you with exceptional business travel services. We are pleased introduce you to your dedicated support staff.
Welcome Aboard

Need linking info

Contact:
570 West Crossville Road, Suite 102
Roswell, Ga. 30075
770 650-5515 / 800 375-6248


How do I setup my Personal Travel Profile?

Rearden sign in

  • On the activation web page, you will be prompted to create your own unique password.
  • You will receive your activation email to your work email address, simply
    click on the GET STARTED button.

  • Once you activate your account please complete your profile information and set your preferences.
  • To update or change you travel profile bookmark or add this link to your
    favorites file: https://encorebits-willtrav.reardencommerce.com

What if I did not receive my activation email?
Email support@willtrav.com and request
an activation. One will be sent to your work email.

For questions or support, contact:

Email: support@willtrav.com
Phone: 678-383-2418
Toll Free: 800-952-9922 x 2418
Hours: Monday-Friday, 8:30am-5:30pm EST

Smart Women Expo

We greatly appreciate your attendance at the Smart Women Expo held to benefit the St. Joseph Foundation.

As a special Thank You for attending, we wish to offer you a special credit when you book a cruise or air inclusive vacation between now and October 31st.

  • For bookings that are over $2,000, we will provide a credit of $100.00.
  • For bookings that are over $3,000, we will provide a credit of $150.00

Williamsburg Travel Management
Please contact us at an office near you.

Savannah Hilton Head
49 Ida J. Gadsden Drive
Savannah, GA 31408
912-966-2304
1103 Main Street
Hilton Head, SC 29926
843-681-7111

Secure Flight Profile Update

This information is now required by Department Of Homeland Security.

If you're using Rearden Commerce or TripManager please go to your online profile and add the required information as soon as possible.

Please update your information

Important: We must have your name exactly as it appears on your Government issued I. D. that you use at Airport security.

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