Group, Meeting Planning and Incentives

Williamsburg Travel Management is uniquely positioned to help you reduce your group travel costs through the resources of our meeting and incentive team.

National Meeting in Atlanta

Travel Leaders National meeting in Atlanta

Travel Leaders National meeting in Atlanta

We provide the expertise of our meeting and incentive team for meetings of all sizes and requirements.

We are committed to helping Quality Services manage expenses while delivering personal, high quality service to every meeting organizer and traveler.

Williamsburg Travel Management creates successful group travel programs by tailoring each event to our clients’ individual needs. Each group is analyzed on an individual basis. Attention to detail enables us to work creatively within your budget.

Group & Business Meetings

A group coordinator will be assigned to Quality Services for each event to ensure that your needs are met every step of the way. The coordinator will help determine your needs based on budget, goals, promotion and meeting content assistance. The coordinator will then formulate recommendations for service and pricing.

By partnering with Williamsburg Travel Management, Quality Services will benefit from a depth of products and meeting management expertise that can help you with group travel expenditures, drive cost reductions and enhance your corporate meetings program.

Meeting & Group Travel Services

  • Site Selection Suggestions based on budget, meeting requirements and travel accessibility Written proposals Slides, brochures, videos
  • Hotel Arrangements Special negotiated group rates Audio/visual equipment fulfillment Food and beverage function arrangements Meeting space arrangements, Theme party suggestions and menu planning
  • Promotion Development of announcements and letters
  • Air Travel Arrangements Lowest available negotiated fares Automated quality assurance system Un-used ticket report Flexibility to void tickets Web Based Reservation System
  • Ground Transportation On‑site meeting coordination specialists
  • Traveler Services Dedicated toll‑free 800 number services Reservations and registration 24-Hour traveler emergency assistance Global Reach – Travel Offices
  • International Capabilities Negotiated airfares Split ticketing in local currencies Passport and visa assistance Meet and assist services
  • Pre- and Post-Trip Cost Analysis Budget Analysis Billing and Credit Card Reconciliation
  • Reporting Arrival and departure lists Air volume reports, cost savings statements and customized reports on request Expense reconciliation
  • By partnering with Williamsburg Travel Management, Quality Services will benefit from a depth of products and meeting management expertise that can help you with group travel expenditures, drive cost reductions and enhance your corporate meetings program.